Call for Host Proposals

Call for Host Proposals

The International Visual Literacy Association (IVLA) invites proposals from its members to host the organization’s annual conference in 2022 (Outside of the USA) and 2023 (In the USA). This annual conference is typically a four-day meeting and is held during the months of October or November. However, there is some flexibility in terms of duration and dates.


Submissions should include the following (Bolded items are critical):


      Person submitting proposal and contact information (email, telephone, address)

      Proposed conference location and dates (indicate whether dates are flexible)

      A description of the conference venue and the benefits of the location

      Advantages of the hosting institution, if applicable

      An overview of the conference theme (50-100 words)

      Proposed tentative schedule

      A description of the conference hotel(s) with estimated costs and distance and transportation options to/from the meeting venue. In consideration of graduate students and travelers with limited budgets, a list of low-cost alternatives should be provided as well.

      A description of session formats: papers, panels, posters, workshops, art installations (including art exhibitions), sessions for specific groups (e.g., teachers), online presentations, etc.

      Information for national and international travelers (e.g., closest airports and available ground transportation to/from the conference hotel)

      Available institutional support (accounting, clerical, financial, and staff)

      Budget showing expected attendance; other sources of revenue (e.g., sponsorship money); and banquet fees; and approximate expenses for programs, receptions, audiovisual equipment, Internet access, staffing costs, etc.

      The names and affiliations of the local conference committee members and their roles

      Possible site(s) for the welcoming reception, and banquet

      A description of conference activities


The conference planning committee will review the proposals and make recommendations to the Board of Directors.


Please note that the IVLA Annual Conference is the major way that IVLA raises money for the organization. The expectation is that all proceeds from the conference belong to IVLA.


Please email proposals or any questions to Dana Statton Thompson at by May 30, 2022.


Submissions from previous years are available upon request.


Best wishes,


The Board of Directors

International Visual Literacy Association